Christmas planning and preparation checklist

Christmas planning and preparation checklist (including last minute checklist!)

Christmas planning and preparation checklist

Over the years I have created a master Christmas planning and preparation checklist. When it comes to Christmas, my preference is to do some work each week in the 10 weeks leading up to Christmas so I am not stressed out or feel rushed when it comes to December. With this approach, it means I can enjoy more of the lead-up festivities knowing I have much of Christmas planning sorted.

But if you didn’t start your Christmas planning and preparation weeks before Christmas and only have a few days before the big day, don’t worry there is help for you too! There is a second tab in the spreadsheet that caters for the last few days before Christmas.

Christmas planning and preparation checklist

Christmas planning and preparation checklist

You can see the Christmas planning checklist in full in the table below and I have included links to helpful posts on the blog. I have also uploaded a spreadsheet that you can freely download in two formats:

The spreadsheet contains some extra columns for dates and notes. You can either use it directly on the computer or print it out depending on your personal preference. If you are using the Google sheet version, click on ‘File’, then ‘make a copy’ to have your own version you can edit – there are further instructions below on how to do this.

Last few days checklist

Christmas planning and preparation checklist

If you have come to this list with only a few days left before Christmas, then don’t worry the Google Spreadsheet can still help you! There is a second tab named “Last few days checklist” and it lists the key tasks needed to do in the days leading up to Christmas to make sure it goes smoothly.

Some of the items on the list require further planning, for example creating a menu plan, Christmas Day work plan so you can create additional tabs in the spreadsheet to keep all your lists in one place.

Christmas planning and preparation checklist with helpful links

If you plan to undertake most of the 50 activities listed, try allocating a group of activities to each week that you have left before Christmas. For example, if you are 10 weeks out from Christmas aim for 5 activities a week. That way you are not left with 30 things to do in the final week before Christmas. When choosing tasks for the week, make it a combination of big and small tasks. Again this will help you spread the workload more evenly.

Don’t be afraid to delegate tasks either. If you are using the Google sheet version, you can share the checklist with your significant other, allocate due dates to tasks they can complete.

And while this list may seem long, it contains many simple and fun things to do as part of your Christmas festivities. The plan shouldn’t take away the fun of Christmas, but enhance your time as it reduces stress by smoothing out the workload.

Create a Christmas planning spreadsheetHow to start a Christmas planning spreadsheet
Choose a theme for ChristmasChristmas theme ideas
Conduct Christmas supplies audit (wrapping, presents stashed away etc). Make sure you know what you have before you start buying anything.
Update or create Christmas budgetHow to set a Christmas budget
33 parent tips for saving at Christmas
Update or create Christmas card list
Upcycled Christmas gift tags
Buy or source Christmas wrapping paperThrifty gift wrapping for Christmas
Free Christmas card and wrap freebies
Buy or source sticky tape / ribbons / bows etcThrifty gift wrapping for Christmas
Set up a wrapping caddyCreating a wrapping caddy
Create a Christmas present ideas list for familyTeenage Christmas Gift Ideas For Less Than $35
Christmas Gift Ideas For Under $30

Christmas Gift Ideas For Kids For Under $30
Create a Christmas present ideas list for friendsAs above!
Write Christmas cards
Schedule all Christmas festivities on/in your calendar
If hosting create a Christmas menu planChristmas menu plan ideas
Create a work plan for the month out to Christmas to create the menu planChristmas Day Preparation – What You Can Do Ahead and When
Undertake a wardrobe declutter and check that everyone has an appropriate outfit for ChristmasTips for decluttering your home
Make or purchase small handmade treat for the kids' class giftsMarshmallow Christmas trees
Christmas popcorn
Candy cane freckles
Milky way sleighs
Make or purchase teacher giftsChristmas gifts for teachers
Easy DIY ideas
Make or purchase neighbour giftsPeppermint bath salts
Essential oil roll on
DIY herb planter box
How to make your own candles
Make your own coasters
Make handmade Christmas decorations with the kidsSimple Christmas Decorating Ideas You Can Do With The Kids
Make Christmas gifts for friendsAs per neighbours:
Peppermint bath salts
Essential oil roll on
DIY herb planter box
How to make your own candles
Make your own coasters
Undertake online Christmas shopping11 Christmas gifts you can buy online for under $40 (incl postage)
Undertake retail shopping11 secondhand, salvaged and upcycled stores in Melbourne
10 Practical Christmas Presents For Children
Make a donation to your favourite charityDonating at Christmas
Make a Christmas hamperHow to make your own Christmas hamper
Make or purchase Christmas crackersEasy DIY Christmas crackers
Make or buy an advent calendar35 DIY Advent Calendars to Make
30 DIY Christmas Advent Calendars
Wrap presentsChristmas wrapping ideas
Send Christmas cards and overseas presents
Set up and decorate the Christmas treeMartha Stewart Christmas Tree Decorating Ideas
BHG how to decorate a Christmas tree
Decorate the house with additional Christmas trimmingsNatural Christmas decorations
Make or buy a Christmas wreathHomemade magazine wreath
Whimsical paper wreath
Pine cone wreath
Set up Christmas lights25 Gorgeous Ways to Use Christmas Lights
23 Unique Ways to Decorate With Christmas Lights
Stock up pantryPantry staples list
Stock up the drinks cabinet
Make homemade Christmas food giftsAlmond butter
Tea gift
See the Christmas lights in your area
Create a Christmas table setting planAffordable festive ideas for a lovely Christmas table
Christmas Centre Pieces – Easy DIY
Create Christmas week work planChristmas Day Preparation – What You Can Do Ahead and When
Create Christmas day work planChristmas Day Preparation – What You Can Do Ahead and When
Make a Christmas playlist50 best Christmas songs
Best Christmas Songs - 2015 ♥ Playlist (Youtube - over 60 mins)
Make a gingerbread houseHow to make your first gingerbread house
Watch a Christmas movie with the familyThe 20 best Christmas movies for kids
Favourite Christmas Movies
Read Christmas stories together as a familyBest Christmas books
Print out some Christmas printables for the kids8 Free Christmas Printables
Volunteer time at a charity
Declutter the kids toys (make room for the new ones and give unwanted to charity)Tips for decluttering your home
Undertake a family clean of the house
Take a famiy Christmas photoTips On Taking Photos For Christmas Cards
Make Christmas party treatsChristmas Treats To Make With Kids
13 sweet treat recipes (without the cane sugar)
Take the kids to visit Santa
Attend a Christmas vigil
Put the stockings out for Santa
Leave Santa a drink and snack and something for the reindeers
Enjoy your family Christmas traditions

Accessing the Google Spreadsheet

To be able to edit a copy of the Christmas planning and preparation checklist sheet and add your items and notes, you need to make a copy of the sheet first. To do that you need to:

  • Open the Christmas Planning Checklist spreadsheet
  • Click on ‘file’, then ‘make a copy’
  • Name the sheet and click on okay
  • You will now be able to make whatever changes you like.

You will need a Google account to do this. If you don’t have a Google account already you will need to sign up for one. This doesn’t mean you have to get a Gmail address. Google accounts don’t have to use Gmail addresses. A Google account is simply a unified sign-in system that gives you access to Google products, including Drive, Docs, Sheets, and Slides. You can associate any email address with a Google account. To sign up for a Google Account go here.

Merry Christmas!